So, how do you make sure that the right license features are assigned to your users and that these features are well-utilized?
Microsoft 365 license admins may care all about overseeing licenses, but users don’t care about licenses and subscriptions-they care about the services they use to do their job! Are my users fully utilizing their Microsoft 365 licenses? Overall, this feature can help you stay on top of your budgets and pursue volume discounting as you grow.ģ.
Microsoft office 5 user license free#
You’ll then be able to view all your licenses under your Microsoft 365 subscriptions and manage what prices look over time with its built-in promotion schedules and price changes.Īdditionally, this can give you an understanding of the impacts of changing licenses from free to paid and the costs you may incur from these changes.
Instead of workflows, Cense offers a price-book management feature where you can see your overall license data through a single-pane view. Natively, you can leverage your workflows to process and monitor these developments, and that can give you an overview of what happens in your AD.
With the global IT admin having the sole responsibility to fully manage licenses-from purchasing to assigning licenses and even to deleting accounts-license management can be a taxing job, especially on top of the IT teams’ main tasks.īut employees come and go, and changes in Microsoft licenses will happen as they continuously innovate, so tracking all these changes is important. How do I track all these license changes? On the other hand, user-based reports can track each user’s assigned license/s (to ensure no two same licenses are assigned) and can even monitor premium license types that a user might not be utilizing. With Cense, there are two ways to go around this challenge of monitoring your assigned licenses-either by looking at the big picture through your subscriptions or getting a specific view by checking your users’ licenses.īy having subscription-based reports, global IT admins can track your Microsoft subscription usage and adoption by subscription type and better understand the impact of line-item discounts, license upgrades, and premium SKUs from Microsoft. Group-based licensing helps group users together as a security group in AD so that licenses can be automatically assigned to each user in a group, given that you have enough purchased licenses for the total number of users in your security group.īut because a user can be part of various groups, there’s the possibility for overlap which may mean multiple licenses may be assigned to one user. One common practice global IT admins do to make license assigning easier is to purchase licenses in bulk and manage them in batches, usually through Microsoft’s group-based licensing. Let’s go over the common license management challenges, what Microsoft natively offers, and ultimately how Cense can help simplify the process. While there are native Microsoft 365 capabilities that can help you gather the necessary data that you need, the lack of a centralized platform that lets you manage your Microsoft licenses poses challenges for global IT admins looking for an effective license management strategy.Ĭense, AvePoint’s new license management tool, offers capabilities that aim to close these gaps for better and more efficient Microsoft 365 license management. Managing your Microsoft 365 licenses means monitoring the allocation, usage, and associated costs of your purchased licenses and understanding how well your users utilize Microsoft services in a way where your costs align with your business needs. How well do you understand your Microsoft 365 license matrix? Micro soft 365 License Management But how do you make sense of your IT spending? Sure, looking at your devices and infrastructure is crucial, but equally critical are your cloud solution investments-like your Microsoft 365 licenses. Proper budget allocations are crucial to making digital transformations a success.
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